Childcare Offer Wales - Providers

Childcare Offer Wales - Providers
If you’re a provider of the Childcare Offer for Wales and have yet to register on the new national digital service, we urge you to do so as soon as possible. If you’re not registered, parents won’t be able to find your setting when they apply, and you won’t be able claim Childcare Offer payments. Register here.
Provider eligibility
You must be registered as a childcare provider with a regulator. In Wales the regulator and inspectorate for childcare is Care Inspectorate Wales, in England Ofsted. Eligible providers include:
Breakfast Clubs
Afterschool Clubs
Holiday Clubs
(Nannies in Wales are not regulated to the same extent as registered childcare providers and therefore cannot be funded to deliver the Childcare Offer).
Provider registration
You will need to register as a supplier of childcare for the Childcare Offer with the relevant delivery authority. As part of the registration, you will be provided with and asked to agree to the terms and conditions of the Childcare Offer.
How much you will be paid?
You will get £5 per hour for each child that is entitled to the Childcare Offer  in your care.  You can claim for half hour sessions and will be paid at a rate of £2.50You are not required to charge the Offer hourly rate for provision which is not delivered under the Offer. For example, if you are providing additional hours.
Top-up rates when your normal rate is higher
You cannot charge for hourly top-up rates if you normally charge more than £5 per hour.  Providers who are found to breach the terms of the Childcare Offer and charge hourly top-up fees may no longer be funded to deliver the Offer.
When children do not attend booked sessions
If a child cannot or does not attend a booked session, you will still get paid for the hours booked. If a child continues not to attend you should contact your local authority.
Charges for meals
You can charge for meals that you provide but only if you normally charge for food separately.  If you do make additional charges for food as part of your delivery of the Offer, you should make it clear to the parents accessing the Offer what that charge is for. If you normally allow parents to provide packed lunches for their children, parents accessing the Offer must also be allowed to do so. In a full day session (approximately 10 hours), parents should not be charged more than £9.00 for meals. 
Charges for pick-up and drop-off
You may charge parents for picking-up and dropping-off services. Transport rates will not be set by the Welsh Government as transport costs will vary depending on the:
location and nature of a childcare provider
type of transport provided
costs associated with staffing and maintaining transport vehicles
Any transport charges should be reasonable and Offer parents should not be charged more for transport than those not accessing the Offer.
Charges for off-site activities
You can charge parents for off-site activities which incur a cost. The rates for these activities will not be set by the Welsh Government as costs will vary according to the nature of the activities. Parents accessing the Offer should be able to opt their child out of paid for off-site activities and participation in such activities should not be a condition of using the childcare setting. Off-site activities should be occasional and exceptional, rather than a routine part of the setting’s week
Charges for on-site activities
You should not apply additional charges to Offer parents for  routine on-site activities.
Other charges
The Childcare Offer cannot be used to cover non-direct childcare costs, such as holiday retainer fees or upfront administration or holding fees.  These costs must be paid for by the parent. You should not impose any additional charges on parents accessing the Offer for any elements over and above the costs of actual childcare, if you do not also impose charges for those elements on parents who are not accessing the Offer. For example, Any additional services that are included as standard within regular fees for parents who are not accessing the Offer, should also be included as standard for parents who are accessing the Offer.
How to get paid
You should submit the hours each child has booked with you to the local authority that manages the Offer for your area. Payments are managed by local authorities, and they will advise you how to submit claims.
Payments for children who start receiving Childcare Offer funded hours from January 2023 must be claimed for using the new digital service.